5 Tips to Successfully Deliver a Wedding Cake

The MOST stressful part of cake decorating is the delivery! Just about every baker has their own horror stories from delivering cakes! Unfortunately, I have more than one.  At this point in my career, I will NOT deliver a cake unless it is a wedding cake. Or, if it is an extreme circumstance. I absolutely hate delivering cakes…lol. But, I won’t trust anyone to pick up a wedding cake. Wedding cakes are too important to have it fall or collapse in transit.  There’s a process to making sure you have a successful cake delivery and I’ve compiled a list of tips to help you through this stressful event!

Tip #1 – Always be on time!

This may be the most important of the tips! Make sure to contact the bride at least a week before the wedding to confirm the date and time. Confirm a second time a day or two before. Sometimes things change as the wedding gets closer. You want to be sure to arrive to the venue as early as you possibly can. This way if there are any mishaps in transit, you can make cake repairs. You will also need time to add any additional flowers or decorations to the cake table. The last thing you want to do is have people arriving to the wedding and the cake has not been set up!

Tip #2 – Stack on Site!

 Traveling with a tall cake is not an easy feat! Larger bakeries have the luxury of delivery vans or trucks. If you are like me and you drive your everyday vehicle to deliver cakes, then you should stack your cake on site. I always carry the top tier, at the very least, in a separate box. When you get the venue, allow yourself enough time to put together the cake there. You may need time to add your buttercream or ribbon borders. You may also need to do touchups. I would rather add my border and do touchups on site than have my cake fall over in transit.

Tip #3 – Sit Your Boxes Flat!

Once you get your cake boxes in the car, you need to make sure they are sitting flat. DO NOT make the mistake of sitting your cake boxes on the seats of your car. Car seats are slanted and will cause your cake to slide. I’ve made this mistake so trust me! What you need to do is sit them on the floor. Lay a towel down if you need to, then set the box on top.  If you have an SUV or hatchback, you can set them in the back. Just make sure your car rides smooth because that can end up in disaster as well. If you drive a car, adjust your seats to fit the boxes on your floor. It may even be a good idea to have someone ride along who can hold one of your boxes steadily and/or watch all the boxes for any movement. I usually enlist the hubby for this job!

Tip #4 – Drive Safely

It is sooooo important to drive safely! Safety is important on the road every day, but this time we are talking about keeping a wedding cake safe! Treat it like your newborn baby! Drive slow, be aware of the road conditions and avoid any and all bumps! At any cost! Having the cake on your floor will help with limiting sliding, but you do not want to take chances by slamming on your brakes. Drive slow so that you are not caught off guard by people cutting you off or braking in front of you. Take slow and wide turns. Basically, drive like a grandma!

Tip #5 – Take Pictures!

Once you get your cake to the venue and set it up, make sure to get great pictures!  This is another reason you want to get there early.  You don’t want to be in a rush where you don’t have the time to take awesome pics. There is always a chance that you will get photos from the professional photographer, but more often than not you won’t. It is a good idea to practice taking professional looking photos yourself.  It can be done on your phone.  You also want to have that photo for proof that the cake was set up properly if someone accidentally knocks into the cake after you leave.

Hopefully, you use these tips on your next cake delivery and it helps to prevent a cake disaster!

Share your cake delivery tips or horror stories in the comments! I’d love to hear them!

Stay Sweet!

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  1. I’m not a cake maker, but I do bake cookies. Transport with cookies is likely easier, but some of these can still apply! I also transported a store bought Cub Scout cake last year and that was a bit stressful! The drive slowly and be on time would be key!

  2. Wow! This was fun! I love watching those cake decorating shows on tv, so I had to see how you do it. Thanks for sharing the inside scoop. 🎂

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